Generate Your Own Excel Quotation Format with AI
See what a strong quotation structure should include, then upload your RFP and company documents to generate a custom, review-ready response with AI.
Custom RFP response sample
Provide a detailed breakdown of unit costs, quantities, and total pricing for the requested deliverables.
Our pricing is structured per unit as outlined in the attached matrix, including a base implementation fee of $5,000 and a monthly recurring service fee of $1,200 per license, totaling $19,400 for the first year.
Specify the validity period of the quoted prices and any applicable volume discounts.
The quoted prices are valid for 90 days from the date of submission. Volume discounts of 5% apply to orders exceeding 100 units.
List all optional add-ons or tiered service levels available beyond the core requirement.
We offer Premium Support and Advanced Integration modules as optional add-ons. Please refer to the company service catalog for specific tier pricing.
Is this the right workflow for your bid?
For Bidders and Vendors
Best for small businesses responding to RFPs or tenders that require a structured pricing quotation or response matrix.
Beyond Static Templates
Instead of manually filling a blank Excel sheet, you get a source-backed first draft based on your actual company data.
Review-First Drafting
Turn a complex request for quotation into a clear plan with missing-info flags to ensure no requirement is overlooked.
Workflow
From Quotation Format to Final Draft
Move past the search for a free download and start building a professional, source-backed response.
Step 1
Upload the Request
Import the RFP, bid document, or the specific Excel quotation matrix provided by the buyer.
Step 2
Connect Your Content
Upload previous proposals, product sheets, and pricing policies to provide the AI with the necessary context.
Step 3
Review and Export
Review the generated draft, resolve missing-info flags, and export your final response to Word, PDF, or CSV.
Practical guide
Professional Quotation Formats for Bid Responses
While a standard Excel quotation format provides a basic structure for pricing, professional bid responses require more than just numbers. A winning quotation must align perfectly with the buyer's compliance matrix, addressing every technical requirement and service level agreement mentioned in the original RFP.
Using an AI-powered proposal workbench allows you to automate the tedious parts of filling out these formats. By connecting your approved company content to the specific requirements of a tender, you can generate a first draft that is consistent, source-backed, and ready for expert human review.
FAQ
Frequently Asked Questions
Can I use this to create a pricing matrix in Excel?
Yes. You can upload the buyer's required matrix or RFP, and the system helps you draft the corresponding responses and data points for export.
Does the AI calculate my final pricing?
No. The tool assists in drafting the response and structuring the information; humans must calculate and approve all final pricing.
What documents should I upload to improve the quotation draft?
Upload the RFP, your previous successful bids, current product catalogs, and any standard pricing policy documents.
Is this a tool for finding new bid opportunities?
No, this is a workbench for drafting and reviewing responses once you have already identified an opportunity.
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Create a custom sample response from your own RFP.
Upload the request, connect approved company content, and review the generated answers before export.